Office of the Executive Vice President and Provost

Historically, colleges and departments have been sent information on courses that are included in the Approved Active Course Listing but which have not been offered for four years. Continuing to list courses that have not been offered in four years, and in some cases have never been taught, puts the university in a position of possibly misleading students and potential applicants for admission. Typically, the only reason to continue listing a course that has not been taught for four years will be a commitment to offer the course the following year.

A Workflow form has been generated for every course which, according to the Office of the Registrar's records, has not been taught (that is, in which no students were enrolled at the end of any semester or summer session) since fall 2018. To view the forms, go to the Inactive Courses Workflow report in the MAUI Course Library dashboard; select "Fall 2022" in the session box, along with an Academic Unit or Course Subject. A list of forms meeting these criteria will be displayed.

During the review period, which ends today, any MAUI user may view, comment on, or update the forms, but forms cannot be submitted. This allows multiple users to edit the forms before they are submitted. The department should review each Workflow form and indicate whether a course should be dropped from or kept in the Approved Active Course Listing. You must include a rationale when recommending to keep an inactive course. Please refer to the Inactive Course Review web page for more information and step-by-step instructions.

Tomorrow, September 22, the forms will be activated in Workflow, reflecting any edits made in MAUI by today, September 21. One form for each inactive course will be routed to the Academic Workflow DDEO of the department and will appear in their Workflow inbox, just as a course approval form would appear. The Academic Workflow DDEO must take action on each form to advance it in Workflow by clicking "Approve Package" on forms with completed information. Forms will be routed from the department's Academic Workflow DDEO to the collegiate level, then to the registrar's office for processing.

Please complete forms in Workflow for routing to your collegiate dean by October 13. Contact Becky Keogh in the registrar's office at 335-0245 or with any questions regarding these procedures. Thank you for your assistance with this project.