To:
Deans, Directors, and Departmental Executive Officers
From:
Lois J. Geist, Associate Provost for Faculty
Tanya Uden-Holman, Associate Provost for Undergraduate Education and Dean of the University College
Re:
FERPA Training Requirements for Instructors
Date:
August 23, 2022
The Family Educational Rights and Privacy Act (FERPA) is a federal law that establishes confidentiality requirements and student rights to inspect and review education records. All UI instructors, including TAs and adjuncts, are required to complete the online FERPA training module and quiz at least once during their employment at the university. After having completed the training, instructors will be required to attest to an Annual Certification Notice on Jan. 1 of each year in UI Self-Service.
Some instructors may need expanded access to student records information in MAUI due to administrative or advising duties. In addition to FERPA, these instructors must also complete the MAUI Access Request Form, which requires DEO approval.
MAUI and ICON Users: Instructors who have not completed the online FERPA training module and quiz will lose access to the MAUI (student record information) and ICON (Iowa Courses Online) systems. This includes being blocked from online access to class lists and student records, and student ID card photos. Access will be deactivated within two weeks after their first attempted log in until they have completed the training.
For more information about FERPA, please see the Office of the Registrar’s FERPA Handbook for Faculty and Staff. For additional information about compliance, please see the FERPA Training and Certification Requirements for Instructors webpage.
