Time and Location
9:30 a.m.–11 a.m., Wednesday, Mar. 25, 2025 - Meeting Recording
Agenda
Final Exam Update
Caroline Jens and Kristen Becker - Office of the Registrar
Caroline Jens, with Exam Scheduling, shared a new feature for final exam scheduling coming fall 2025 - exam length durations. Department admin will now select if a course requires a 60, 80, or 120-minute final exam in the exam needs tool.
Course Offering Allocations Preview
Renee Houser and Char Maher - Office of the Registrar
Overview:
- Future Roll Out: Class time allocations programming anticipated to be live in MAUI in early to mid-April. This programming only affects classroom assignments within the University Classroom Pool.
Key Concepts:
- Allocation Definition: Class time allocation figures are determined by comparing the number of hours of each department used in the university classroom pool last fall to the total classroom use and relative to the number of classroom periods available next academic year.
- Class Time Allocations Importance: Ensures fair use of university classrooms, improving scheduling efficiency and easing student registration.
- MAUI Programming Framework: No changes in algorithm calculations due to relevancy yet today. We’ve made the process more transparent for the end users.
Current Challenges:
- Classroom Shortages: Highlighted the issue of running out of classrooms, especially on Tuesdays and Thursdays. The need to spread out the offerings is critical in seating the registered students.
Improvements:
- New Data Availability: Data will now be provided in MAUI, with adherence tracked through the entire session instead of only during initial scheduling.
- Enhanced Reporting: Improved concept based on the same framework but with better reporting capabilities.
Steps to Roll Out:
- JIRA Wrap-Up: Complete ongoing JIRA tasks in early April.
- Production Roll Out: Data will be accessible in the Fall 2025 MAUI Planner, with full implementation by Spring 2026. Departments will need to act on their Spring 2026 University Classroom assignments.
- Training: Teach & Learn invitations sent to UCR ADAs in April.
New Office of the Registrar Website
Joshua Hutchison - Office of the Registrar
Josh previewed the in-progress Office of the Registrar website update with the reconfigured menu structure and the new Academic Calendar. The launch date is to be determined.
Due to a calendar view not meeting the new accessibility guidelines, the Academic Calendar was built with an accessible list-view for launch with the hope that an accessible calendar-view solution will become available down the line. It was recommended that if you have a HawkId and password, you can use the Calendar Combiner to bring dates into your Outlook calendar for a calendar view. After consulting with ITS, it was determined that at this time, the combiner is tied to a user's personal account and cannot generate a generic shared calendar separately from a personal Outlook account. ITS said this was something that could be explored in a future enhancement.
Due to the restructuring of the menu system, many URLs on the new registrar's site will be different. We have obtained a list of URLs used by MAUI/MyUI and will be working with the Drupal web team to make sure that all of those are properly redirected and won't break upon launch. We will be notifying the web community and this user's group once the site goes live, asking other webmasters to please check any links that might be pointing to our current URLs.
Any question can be directed to joshua-hutchison@uiowa.edu and kristan-hellige@uiowa.edu.
Textbook and Resource Q&A
Jessica Alberhasky and Alysha Ahlf - Office of the Registrar; Helen Hansen - Follett, Iowa Hawk Shop; Valerie Henessee - ICON Direct; Mahrya Burnett and Faith Gordy - University Libraries
Members of the Course Material Advisory Committee (CMAC), wanted to provide instructors and departmental administrators an opportunity to get their questions answered regarding textbook and resource adoption.
Please review meeting recording for questions asked during the meeting. The Course Material Advisory Committee also put together some frequently asked questions and their answers.
ICON Direct
Please contact us at icon-direct@uiowa.edu for:
- General Questions or Ordering Assistance any time
- Requesting Ordering Credentials for the ICON Direct Order Tool
- Late orders (less than 30 days before the semester begins) must be emailed to icon-direct@uiowa.edu
Circulation & User Services | Course Reserves
Faith Gordy, University of Iowa Main Libraries
Service Desk: 319-335-5299
https://www.lib.uiowa.edu/services/course-reserves/
Announcements
Course Library
- Submit spring 2026 course revisions for subject acronym, course number, credit hours, cross-referenced course(s), and administrative home using a revise course form until June 24.
- Changes to fall 2025 courses are limited now that Schedule Builder is open to avoid registration issues for our students.
- The MAUI Help website site has published course library information.
- Contact reg-course-approval@uiowa.edu with questions.
Degree Audit
- Curriculum requirement changes made to the 2025–26 General Catalog will be sent to the degree audit team in catalog workflow to update degree audits over the next few months.
- Contact reg-degree-audit@uiowa.edu with questions.
Exams
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Registrar Exams, ITS, the College of Liberal Arts and Sciences, and the Division of Online Education have had several discussions regarding final exams to relieve space constraints for extended time accommodations. Beginning with fall 2025, the MAUI final exam needs submission tool will include an option for exam length: 60 minutes, 80 minutes, or 120 minutes. Instructors will be able to choose one of these three options for the length of their final exam. More information will be forthcoming at our March SASUG meeting.
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Summer exam needs open April 16. If you have any questions or would like assistance in submitting final exam needs, please contact reg-exams@uiowa.edu.
General Catalog
- The 2025–26 Catalog will be online by June 1.
- Additional information about the catalog timeline is available in this email about 2024–25 Catalog Editing.
- In summer 2025, the catalog team plans to continue the online refresh by updating all photos to fit the new template better. We will follow up with additional information later this spring.
- Contact registrar-publications@uiowa.edu with questions.
Grades
- Spring 2025 Midterm Class Lists are open March 6–27.
- Spring 2025 Final Grades are open May 7–21.
Registration Deadlines
Sample Plans
- Update forms for sample plans that appear in the 2025–26 General Catalog must be submitted by March 28..
- If you are a new sample plan administrator needing assistance updating sample plans, contact reg-sample-plans@uiowa.edu or refer to MAUI Help - Sample Plans.
Textbook Deadlines
- Summer 2025
- Early registration deadline: March 10.
- Four weeks prior to the start of the session deadline: April 21.
- Fall 2025
- Early registration deadline: April 15.
- Four weeks prior to the start of the session deadline: July 28.
