TO:
Collegiate Deans

CC:
Associate Deans for Faculty and Faculty HR Representatives

FROM: 
Lois J. Geist, associate provost for faculty

DATE:   
October 30, 2020

RE:       
AY 2020-21 Faculty Reviews

All regular track faculty members receive performance reviews on a schedule determined by their appointment type, rank, and status.  The following email is designed to assist colleges and departments in conducting and processing effective faculty reviews by providing guidance regarding the relevant requirements and policies. Faculty Review workflow forms must be completed for each scheduled review, unless exempted per policy guidelines.  See below for Office of the Provost deadlines related to each type of review.

A. Probationary Tenure-Track Faculty: 

• Annual reviews are required for all probationary tenure-track faculty members, except in the year in which a review is conducted for reappointment or promotion. Reappointment reviews are conducted during the third year (for colleges having a collegiate norm of a six-year tenure clock) or fourth year (for colleges having a collegiate norm of an eight-year tenure clock). 
• Deadline:  A completed Faculty Review workflow form must be received in the Office of the Provost by April 15^th of each year.
• For additional information, please see the Faculty Review section on the Office of the Provost’s website.
• Related Policy: 
  • III-10.1 Tenure and Non-Tenure Appointments policy:  https://opsmanual.uiowa.edu/human-resources/faculty#10.1

B. Clinical-Track, Research-Track, and Instructional-Track Faculty: 

• Annual reviews are required of all clinical-track, research-track, and instructional-track faculty members until the final year of the initial appointment.  Additionally, reappointment reviews are required for clinical-track, research-track, and instructional-track faculty as dictated by university and collegiate policies.
• Deadline:  A completed Faculty Review workflow form must be received in the Office of the Provost by April 15^th of each year.
• For additional information, please see the Faculty Review section on the Office of the Provost’s website.
• Related Policies: 
  • III-10.9 Clinical Track Policy: https://opsmanual.uiowa.edu/human-resources/faculty#10.9  and
  • III-10.10 Research Track Policy: https://opsmanual.uiowa.edu/human-resources/faculty#10.10
  • III-10.11 Instructional Track Policy: https://opsmanual.uiowa.edu/human-resources/faculty#10.11 

C. Tenured Faculty:  

• Members of the tenured faculty receive an annual review, conducted by the unit head, and a five-year peer review, conducted by faculty peers.  Certain exceptions exempt tenured faculty members from a peer review (e.g., administrative deferral, promotion review, phased retirement or within one year of announced retirement).
• Deadline:  All tenured faculty reviews must be completed and processed through the workflow system by June 30^th of each year.
• For additional information, please see the Faculty Review section on the Office of the Provost’s website.
• Related Policy: 
  • III-10.7 Review of Tenured Faculty Members:  https://opsmanual.uiowa.edu/human-resources/faculty#10.7

Thank you for your efforts to ensure the effective and efficient review of the faculty. Please contact Angie Johnson (angelique-johnson@uiowa.edu) or Debbie Millsap (deborah-millsap@uiowa.edu) in the Office of the Executive Vice President and Provost with any additional questions.